Position Summary

Position responsible for performing all activities necessary to process payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. The incumbent is solely responsible for all payroll and related activities.

Position Responsibilities

Performs complex duties related to the processing of payroll data and records, auditing of salary payments, deductions, benefits accruals and balances, and payroll records for compliance with rules and regulations, updating and maintaining payroll data in a computerized payroll system, and resolving discrepancies in salary payments, deductions, benefits accruals and balances, and records.

Utilize the computerized payroll system.

Make arithmetical computations rapidly and accurately.

Adapt readily to working with a variety of forms, documents, rules, regulations, guidelines, and procedures.

Understand, interpret, apply, and explain payroll related rules, regulations, and procedures. Understand, interpret, apply, and explain rules and regulations related to the Marion County and the Consolidated City of Indianapolis Employee Manual policies and procedures. Understand, interpret, apply, and explain payroll related rules, regulations, and procedures relative to retirement plans, HSA, FSA, Health, Life and other benefit within payroll.

Generate and interpret computer data reports related to payroll.

Revise, record, and verify payroll information with speed and accuracy.

Work with frequent interruptions and under the pressure of recurrent deadlines.

Prepare accurate reports and correspondence. Maintain accurate records and files.

Follow written and oral directions.

Work effectively and cooperatively with payroll staff, supervision, management.

Verifies, prepares, updates, and maintains changes in employees’ general payroll records retained in a computerized payroll system.

Maintains retirement records and data.

Provides confidential payroll information, as authorized, to public agencies, loan and insurance companies, and other units local, state and federal government as needed.

Runs a variety of payroll reports such as garnishment and tax earnings reports.

May provide work direction to time and labor keepers of the enterprise.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Associates Degree or equivalent training and education beyond High School. Two (2) to four (4) years of payroll experience. Federal, State, and County rules and regulations related to payroll Time reporting and payroll procedures Computerized payroll systems and procedures Methods and terminology used in financial and statistical recordkeeping. Basic accounting principles and practices Business English, punctuation, spelling, and grammatical usage Customer service techniques for public contact in person, on the telephone, and in written communication Capabilities of computer systems, software, and hardware used in payroll operations.

Independent Judgment

Position requires the knowledge of established policies and procedures. Person must stay up-to-date on any changes and those policies as they will affect work. Person will be able to express independent judgment in some areas of the job while others are governed by policies and laws.

All rates are bi-weekly.

Anthem CDHP High

Single: $32.39 EE + Spouse: $77.23 EE + Child(ren): $56.38 Family: $104.61

Anthem CDHP Medium

Single: $49.48 EE + Spouse: $117.99 EE + Child(ren): $86.13 Family: $159.83

Anthem CDHP Low

Single: $65.75 EE + Spouse: $156.79 EE + Child(ren): $114.45 Family: $212.39

Delta Dental High

Single: $13.90 EE + Spouse: $29.59 EE + Child(ren): $33.15 Family: $52.66

Delta Dental Low

Single: $8.02 EE + Spouse: $15.94 EE + Child(ren): $21.57 Family: $33.15

ANTHEM Vision Plan

Single: $2.85 EE + Spouse: $5.16 EE + Child(ren): $5.53 Family: $8.38

Life Insurance Employee Only (rates per $1,000 per month):

Basic: No Cost

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional:

25-29 $0.053

30-34 $0.075

35-39 $0.090

40-44 $0.120

45-49 $0.203

50-54 $0.330

55-59 $0.545

60-64 $0.723

65-69 $1.208

70 + $1.867

IMPORTANT PERF UPDATE:

*For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR

1. All employees hired/rehired after to 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You’re always vested in your ASA portion – it’s always yours.

Pension – The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee’s career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member’s age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one – This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You’re always vested in your ASA portion – it’s always yours.

Part two – This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

  • 20 percent vested after 1 full year of participation
  • 40 percent vested after 2 full years of participation
  • 60 percent vested after 3 full years of participation
  • 80 percent vested after 4 full years of participation
  • 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You’re always vested in your ASA portion – it’s always yours.

Pension – The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee’s career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member’s age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee’s compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS – PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS – PERF at:

Indiana Public Retirement System

Public Employees’ Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544

City of Indianapolis and Marion County

,Marion County, IN, City of Indianapolis and Marion County,
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