Position Summary

Under direct supervision, performs a variety of general office and clerical support functions to facilitate and streamline administrative process. Answer telephones; greets visitors; provide and receives standard detailing information; provides assistance to customers in completing exemption, deduction appeal and/or claim forms; receives, distributes and/or files unit mail and documents, performs general data processing and typing activities; and performs basic mathematical computations

Position Responsibilities

1.Provides and/or receives visitor materials (e.g. claim, exemption, deduction, appeal and property titles and deeds) and process for the work unit; assists customers in completing required forms and reviews materials to verify data completeness and accuracy; time and date stamps materials; records receipt of materials into appropriated log; verifies pertinent data if necessary; creates, codes and files documents or delivers required materials to appropriate personnel.

2.Greets visitors; answer telephones; provides and receives standard and detailed information concerning to work unit (e.g. available deductions/exemptions, ownership and eligibility dates); transfer telephones calls and/or takes messages; and provides visitors with directions to appropriate staff member and department.

3.Provides assistance in performing basic redemption/interest due calculation for superior and/ or particular taxpayer. Operates an adding machine and/or calculator to total numbers, determine percentages and indentify amounts due in accordance with established procedures and guidelines.

4.Operates a variety of general office equipment including a computer, typewriter, a copier and fax machine.

5.Participates in preparing tax sale notification forms, certificates and requisite deeds. Transfers written data into a typed form or documentation according to established procedures.

6.Provides assistance in totaling deductions filed by taxpayers (both directly and via mail) and/or the number of documents received within the work unit on a given day. Enters information into computer system; and prepares monthly reports depicting requisites monthly totals.

7.Confers with superior to discuss work processes, plans or actions to be taken; presents difficult problems and questions; receives guidance and instruction.

8.Performs other related duties of a comparable level or types as required.

Qualifications

High school diploma or GED required.

All rates are bi-weekly.

Anthem CDHP High

Single: $32.39 EE + Spouse: $77.23 EE + Child(ren): $56.38 Family: $104.61

Anthem CDHP Medium

Single: $49.48 EE + Spouse: $117.99 EE + Child(ren): $86.13 Family: $159.83

Anthem CDHP Low

Single: $65.75 EE + Spouse: $156.79 EE + Child(ren): $114.45 Family: $212.39

Delta Dental High

Single: $13.90 EE + Spouse: $29.59 EE + Child(ren): $33.15 Family: $52.66

Delta Dental Low

Single: $8.02 EE + Spouse: $15.94 EE + Child(ren): $21.57 Family: $33.15

ANTHEM Vision Plan

Single: $2.85 EE + Spouse: $5.16 EE + Child(ren): $5.53 Family: $8.38

Life Insurance Employee Only (rates per $1,000 per month):

Basic: No Cost

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional:

25-29 $0.053

30-34 $0.075

35-39 $0.090

40-44 $0.120

45-49 $0.203

50-54 $0.330

55-59 $0.545

60-64 $0.723

65-69 $1.208

70 + $1.867

IMPORTANT PERF UPDATE:

*For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR

1. All employees hired/rehired after to 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You’re always vested in your ASA portion – it’s always yours.

Pension – The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee’s career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member’s age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one – This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You’re always vested in your ASA portion – it’s always yours.

Part two – This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

  • 20 percent vested after 1 full year of participation
  • 40 percent vested after 2 full years of participation
  • 60 percent vested after 3 full years of participation
  • 80 percent vested after 4 full years of participation
  • 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. You’re always vested in your ASA portion – it’s always yours.

Pension – The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employee’s career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the member’s age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employee’s compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS – PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS – PERF at:

Indiana Public Retirement System

Public Employees’ Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544

City of Indianapolis and Marion County

,Marion County, IN, City of Indianapolis and Marion County,
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